How to Plan a Cruise Vacation With These 9 Essential Steps

Step One: Decide on a Budget

Set a realistic budget to begin planning your cruise vacation. This initial step will help narrow your options and simplify the planning process. You can begin your research by visiting a travel site like CruiseDirect to understand the cost of different cruise lines, ships, and itineraries. You can also visit the cruise line’s site to see their promotions. 

For example, cruise lines, like Norwegian Cruise Line, offer a Free-at-Sea Promo that includes an unlimited drink package. Sometimes, the third and fourth guests sail free, which is a huge savings for families.

While cruise costs typically cover accommodation, meals, and entertainment, it’s important to budget for additional expenses like flights, transportation to the cruise ship, shore excursions, and other incidentals. Of course, cruise lines and cruise agents can also arrange most of these things and add them to your cruise fare package, but that is not always the best way to save money on a cruise.

It’s also important to remember that the cheapest cruise option may not always provide the best value or match your cruise travel style.

Step Two: Choose Your Ideal Cruise Experience

With your budget in mind, it’s time to define what kind of cruise experience you want. Consider whether you seek relaxation or adventure and if exploring ports or savoring onboard amenities is your priority.

Start thinking about what kind of cruise itinerary you’d like—the Caribbean, Mexico, the Mediterranean, or Alaska. As you narrow down these options, proceeding to the next steps will be easier.

Read more: How to Choose a Cruise

Step Three: Choose a Cruise Line

The cruise line can make or break a vacation. Each cruise line has its unique style and vibe, so finding one that matches your interests and needs is important.

Some cruise lines specialize in specific themes or cater to particular age groups, such as adventure travel, wellness, educational themes, senior travelers, or singles. Considering your interests and the type of fellow passengers you’d like to be with can help narrow your choices.

Step Four: Determine the Dates and Time of the Year

Selecting the right season or time of year is key to planning your cruise. If you’re hunting for the best deals, being flexible with dates can save you money. However, if you have specific dates in mind, be prepared to pay a bit more, especially during popular times like summer or holidays.

For budget-friendly options, consider sailing in shoulder seasons or off-peak months. Also, remember that some destinations, like Alaska, have limited seasonal availability, while others, such as the Caribbean and Hawaii, are accessible year-round. Make sure to decide on your preferred dates before booking.

Step Five: Select a Cruise Ship

When selecting a cruise ship, consider how it relates to your preferred itinerary and dates. If a specific route has already caught your interest, the choice of ship might naturally follow, as some ships are designated for certain itineraries. Alternatively, if you’re drawn to a particular ship, search for itineraries that match your dates.

Research and find a ship that aligns with what you expect from a cruise, keeping in mind that ships within the same cruise line class often offer similar experiences but distinct features.

Step Six: Select a Cruise Itinerary

The cruise itinerary is a key aspect of cruise planning. Choosing a cruise based on the itinerary might already be clear from your initial planning, or you might be drawn to a particular cruise line and ship – this sometimes happens. Aim for a balance between port-of-calls and sea days to match your preferences.

• Active Cruises: If you love exploring, opt for itineraries with numerous port-of-calls. These allow you to immerse yourself in new destinations daily while enjoying evening ship activities.
• Leisure Cruises: Would you prefer a more laid-back experience? Select itineraries with more sea days to enjoy the ship’s amenities fully.

You can also check travel advisories and stay informed about the conditions in certain destinations, just to be safe. However, a cruise line will not sail anywhere deemed unsafe for passengers.

Step Seven: Selecting Your Stateroom Cabin

After finalizing your ship, date, and itinerary, the next step is to choose a stateroom cabin. Your decision will hinge on your budget, desired cabin size, location on the ship, and preferred amenities.

• Stateroom categories range from budget-friendly interior cabins without windows to luxurious suites with balconies in prime locations.
• More lavish options, like suites, have a higher price tag, but there are various cabins to suit different budgets.
• For solo travelers, look for promotions or cruise lines that offer single-occupancy rates. 
• Consider your preferences for convenience to onboard activities, your desire for quiet, and any concerns about seasickness. Mid-ship cabins, for example, are known for less movement.

Think about how much time you’ll spend in your cabin as well. An inside cabin might suffice if you’re mostly out exploring the ship and ports, leaving the cruise ship’s outdoor public spaces as your balcony. However, a balcony cabin is a great choice if you would appreciate having private outdoor space.

Step Eight: Booking Your Cruise

Now that you’ve selected your cruise ship, date, itinerary, and stateroom, the next step is booking your cruise! You have three options: booking directly with the cruise line, using a travel agent, or going through an online travel agency.

Booking Through an Online Travel Agency

• Pros: A wide range of options and deals, convenient comparison of cruises and prices.
• Cons: Possible lack of personalized service and challenges in addressing specific requests or problems.

A travel agent or an online agency might provide additional support for first-time cruisers. No matter which option you choose, make sure it’s with a trustworthy and customer-focused provider. Your booking method should match your comfort level.

Read reviews, ask family and friends, or ask cruise-focused social groups for recommendations.

Step Nine: Preparing for Your Cruise

Congratulations, your cruise is booked! Now it’s time for the exciting part – preparing for your cruise. For a comprehensive guide, check out our detailed article on cruise preparation. But first, here are some tips to get you started:

How do I start planning a cruise?

Start planning your cruise by setting a budget, choosing a cruise line, selecting your destination, itinerary, and travel dates, and booking your trip.

How much does an average cruise trip cost?

Cruise trip costs vary based on length, destination, cruise line, and time of year. Prices can range from $40 per person per day for an economy cruise to over $500 for a luxury cruise.

What is the best way to plan a cruise?

The best way to plan a cruise is to set a budget and research different cruise lines and itineraries to find the best fit for you. Once you’ve chosen, book your cruise and start prepping for it.

How do I plan a cruise for the first time?

If you’re new to cruising, read reviews and seek advice from friends who have cruised. Then, research different cruise lines and destinations before contacting the cruise line or a travel agent to book your cruise.

How far in advance is the best time to book a cruise?

The best time to book a cruise is when the itineraries and dates are announced, typically 18 to 24 months in advance, to secure the best rates and optimal cabin location. However, last-minute bookings are also possible, depending on the itineraries and time of year, based on supply and demand.

What mistakes should you avoid when planning a cruise?

When planning a cruise, it’s important to avoid mistakes such as booking the cheapest option without researching the cruise line and ship, especially if you’re a first-time cruiser. Choosing the wrong cruise line and the ship can lead to disappointment and ruin your first cruise experience.